What are the advantages of using an invoicing software?

The objectives set by a company must be specific, measurable, achievable and time-bound. And this cannot be achieved without digital solutions. As a company, regardless of your stage of development, having a software that is tailored to your business is essential. Notably, managing customer invoices manually is fine, but using a specific software to do so is the best option. So, here we give you the advantages of opting for an invoicing software.

Unification of the customer database

The very first advantage of an invoicing software is that it allows you to centralize the "customer" records of your company. In other words, it gives you the essential information on your partners (customers): name, first name, address, contact. In the case of accounts receivable collection software which assists you in the collection of your customers.

The invoicing software also allows you to know the tariff conditions that each customer negotiates, i.e. the invoicing terms, the VAT rate retained. All you have to do is set up the software and it will help you unify the information and avoid duplication in your customer database.

Strict compliance with the legal clauses governing invoicing

The field of invoicing is a constantly changing environment. The rules can change at any time. For this reason, using an invoicing software allows you to remain in conformity. Indeed, the invoicing software helps you to respect the principles of invoice numbering. It allows you to never forget the legal mentions on the invoices such as the company identification, the VAT rate, the date of issue, etc. Also, it helps you keep your customer invoices to have an evidence in case of possible litigations.

More efficient management of your business

By reducing the risk of forgetting to invoice, the invoicing software allows you to better monitor the collection of your receivables, and therefore of your business. Thanks to its "debt collection" functionality, you can automate the management of the "customer" item and in particular that of unpaid invoices with the help of alert notifications. More interestingly, the invoicing software allows you to edit the dashboard that shows you the invoiced turnover or the sales made over the same period.